This notary journal includes records of Remote Online Notarizations (RON) performed in compliance with Wisconsin Stat. § 140.145 and related administrative rules. Remote Online Notarization allows a Wisconsin-commissioned notary public to perform notarial acts using approved communication technology when the signer is not physically present.
For each RON session, the notary verifies the identity of the remotely located individual through identity proofing and credential analysis as required by Wisconsin law. Identity verification may include:
Government-issued photo identification
Credential analysis
Knowledge-based authentication (KBA), if applicable
Other approved verification methods permitted by statute
All identity verification data is securely stored and handled in accordance with applicable law and technology provider standards.
Wisconsin law requires that every RON session be recorded using secure audio-video communication technology.
The recording must:
Capture the entire notarial act
Clearly show the signer, notary, and verbal acknowledgments
Be tamper-evident
Be stored in a secure format
In accordance with Wisconsin law, audio-video recordings and related electronic records for Remote Online Notarizations are retained for a minimum of:
Seven (7) years from the date of notarization.
These records may be retained by:
The notary public, or
An approved third-party technology provider acting on behalf of the notary
Access to RON recordings is strictly limited and released only:
With written consent of the signer(s), or
Upon lawful request (court order, subpoena, or as otherwise required by law)
For each Remote Online Notarization, the notary journal includes:
Date and time of notarization
Type of notarial act performed
Method of identity verification used
RON platform or technology provider
Confirmation that an audio-video recording was created
Reference or session ID for the recording
Retention expiration date
Remote Online Notarizations are performed only using technology providers registered or approved for use in Wisconsin that meet statutory requirements for:
Secure communication
Identity proofing
Credential analysis
Record retention
Data security
All RON records, including journal entries and audio-video recordings, are treated as confidential notarial records. Disclosure is prohibited except as permitted by Wisconsin law.
Reasonable administrative, technical, and physical safeguards are used to protect RON records from unauthorized access, alteration, or destruction.
For all Remote Online Notarizations:
The notary public is physically located in the State of Wisconsin at the time of notarization.
The remotely located signer may be located inside or outside Wisconsin, as permitted by law.
The notary reserves the right to refuse a Remote Online Notarization if:
Identity cannot be satisfactorily verified
Audio-video technology fails or is interrupted
The signer appears confused, coerced, or unwilling
Legal requirements for notarization are not met
Remote Online Notarizations recorded in this journal are performed in compliance with Wisconsin Statutes Chapter 140 and applicable rules of the Wisconsin Department of Financial Institutions.